ALPS method

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The ALPEN method is a term used in time management and is a way of planning your daily routine. This method (according to Lothar J. Seiwert ) uses a few minutes a day to create a written daily plan. The five elements are:

  • A TASKS, record dates and planned activities
  • L ength estimate
  • P ufferzeiten schedule
  • E ntscheidungen meet
  • N achkontrolle

Define tasks

In this first step, a simple to-do list , i.e. H. regardless of the order, the upcoming tasks are compiled for the next day. Ideally, this should be done one day in advance. If something could not be done the day before, it will also be inserted here.

Estimate length

In the second step, the probable time spans for each task are estimated. It is important

  • that the time required is estimated realistically and that experiences are evaluated here
  • that the expected time required is not too short
  • that a time limit is set
  • that appointments with exact times are noted

Plan buffer times

Since nobody and no workplace is free from internal and external disturbances, one should not assume that the time allotted for a task is 100 percent available to cope with the tasks. Without planning buffer times , i.e. providing reserve periods in which no activities are planned, you cannot get by.

When planning activities, it is advisable to use the following approximate values:

  • In general, 60% of the time can be specifically "planned"
  • In contrast, 40% of the time should be used as a time buffer, with half of the buffer time reserved for unexpected and spontaneous activities.

Of course, despite applying the 60:40 rule, you may not have enough time to complete certain tasks. The reason for this can be the performance curve, for example. Therefore, sufficient breaks should not be missing in a day's planning.

make decisions

Even with the best of intentions: Without omitting, (abbreviated) shortening, setting priorities and delegating tasks to others, you usually do not achieve your goal in a given time.

The most important task in this step is to set priorities. This can be done in a number of ways. Whether according to Eisenhower , ABC or another type of planning, the tasks should be considered and dealt with consistently. Even if there was still time at the end of the day, previously delegated tasks should not be done by yourself. It is better to include this knowledge in the next daily planning and to do more "A" tasks for it.

Follow-up check

Not only a control of the individual points, but also a control of the planning should take place here. The accuracy of the planning should be checked and, if necessary, incorporated into future planning. The renewed control of all tasks not processed during the day and their degree of fulfillment can secure any forgotten or not completely completed. Open tasks must then of course be included in the planning for the next day.

literature

  • Seiwert and Tracy: Life Leadership. This is how you get your life in balance. 2nd Edition. Gabal Verlag, Offenbach, ISBN 978-3897491816 , p. 86.