Embargo (archiving)

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In archives, the retention period or protection period is the period within which documents cannot be viewed by users.

Details

The blocking periods are specified in the respective archive laws and statutes of the federal states, corporations, etc. For federal archives, for example, the protection periods are regulated in Section 11 of the Federal Archives Act. Archival blocking periods can usually be shortened upon request, for example for scientific purposes.

There are three types of embargo periods:

  • general embargo
  • Embargo period for personal documents
  • Embargo period according to confidentiality regulations

The general protection period begins with the completion of the documents and is usually 30 years.

The blocking period for personal documents - such as personnel files - is usually linked to the date of death of the person concerned. If the date of death cannot be determined, the date of birth or the completion of the documents can usually be used as the starting point for the blocking period. However, the general protection period (30 years) cannot be canceled by a protection period that is sometimes shorter (10 years).

In addition, there may be additional regulations, such as the possibility of earlier inspection for scientific purposes with the obligation to maintain secrecy and anonymize names in publications.

The lock-up period according to confidentiality regulations protects documents that are included in the registry of a legal regulation on confidentiality, e.g. B. have been subject to tax secrecy.

See also

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