Primanota
The Primanota was originally the land register in (bank) accounting. Translated strictly literally, the word means something like "first entry".
Now the Primanota, often abbreviated as PN , refers to a batch of documents prepared for posting (approx. 100 to 200 posting documents). In particular, conventional payment transaction documents such as transfer orders, checks or direct debit submissions are bundled here for recording in the bank accounting system.
PN number
The stacks receive a (consecutive) number, the so-called PN number, according to internal company specifications . This number is sometimes given on bank statements. Home banking programs can also access the number, because it is transmitted via HBCI with a transaction query. In the event of complaints or necessary inquiries, the process that triggered the booking can be found and clarified. Each PN number is only assigned once per booking day.
The company's internal specifications can also provide that some Primanotes receive a constant number within the Primanoten number range in order to enable them to be assigned to defined recurring issues such as forwarded direct debits or specific organizational units.
Due to the trend towards paperless payment transactions , receipts are increasingly being replaced by submitting orders stored on data carriers or data records transmitted by companies, associations and organizations in direct online banking . The home banking by private individuals continues this trend. These data sets are also registered in Primanotes.
PN structure
A Primanota always has both variable (changeable) and constant (constant) data.
The constant data of the Primanota are first added on a so-called prepayment slip. These are
- the debit or credit label ,
- the booking day,
- the Primanota number (PN number),
- the value date (date of value date),
- standardized encryption (booking text key).
Primanota variable data originating from the accounting documents are
- the transactions (account number and amount),
- the check end number,
- the bank code ,
- the number of items for collective orders,
- the cost center number and the assigned amount (for internal sales),
- Currency and currency amount (if no euro payment),
- the contra account,
- Subject (later posting text in the account statement).
The recorded data is randomly checked for errors.