Presentation (documentation)

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A unit is in the documentation a summary of a document to its indexing is made. The most common form of the presentation is the abstract , which is often created by the author himself and is part of the document.

Papers are professionally created by the reporting services in documentation facilities and made collectively accessible (e.g. the Chemical Abstracts Service ).

Due to the personnel costs, presentations are only prepared in certain areas. With the help of computational linguistics, there are also methods for the automatic summarization of texts, which, however, can only be applied to certain types of text.


According to DIN 1426, a good presentation should have the following characteristics (the way in which attempts are made to meet the requirements differs depending on the type of presentation):

  • completeness
  • accuracy
  • Objectivity (in contrast to the review , the presentation should abstain from any evaluation)
  • Shortness (at most one DIN-A5 page)
  • Comprehensibility


According to the content, a distinction is made between:

  • Indicative presentation - Explains the content only roughly by assuming what a document is about and working out the topics (see indicator )
  • Informative presentation
  • Informative-indicative presentation
  • slanted abstract and highlight abstract : only from a certain point of view / concerning only part of the content

An Author's abstract is in contrast to foreign Unit A user manufactured by the author of the document Abstract. In the case of academic papers, an author's presentation is usually expected as an abstract (often in several languages).

There is also the structure or position report with fixed data fields (subject, topic, time, place, methods, results ...), which are filled out similarly to the collection of metadata or when using a facet classification.


The following steps are recommended when creating a presentation:

  1. Occupation with the elementary properties of the template
  2. Identification of the relevant information
  3. Extract, reduce and organize the relevant information
  4. Revise the presentation and be satisfied
  5. Insert any suitable pictures

See also