Asset management system software

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An asset management system software to German and asset management system (UPSA) or earlier often mistakenly only asset management system called, is a data information system for managing assets for IT equipment or physical assets such as machinery and equipment.

In the area of ​​physical assets, this function is often performed by an enterprise resource planning (ERP), a computerized maintenance management system (CMMS, German: "maintenance planning system "). Further definitions of terms for this are Enterprise Asset Management System (EAM, mainly called in the USA) or Plant Asset Management System.

Asset management systems are used to manage and track assets: Which systems are or were present, where were they located locally and in terms of accounting, what did they cost and how long are or will they be in use? An asset management system typically has a more technical orientation and, with regard to the commercial data, refers to the accounting data.

Interrelationships

Service deck or order management

Another close correlation exists with order management, since a large proportion of changes to fixed assets are triggered as a result of troubleshooting. Conversely, troubleshooting is usually only possible with precise knowledge of the parameters used and their respective configuration data.

Bookkeeping and contract management

The assets recorded and managed in an asset management system are usually also subject to the company's bookkeeping . Frequently, the commercial and technical data of these goods must be viewed in close relation; If there is a separation between commercial and technical asset management, this is only possible through referencing between these systems. These assets are procured via purchase contracts, which often contain details that have a decisive influence on the technical treatment (e.g. warranty period for hardware or license conditions for software), so here too there is a need for mutual referencing.

Configuration management in the IT sector

Since such information changes quickly, especially in the IT sector, there is a close interrelationship between an IT asset management system and a configuration management system; The data on which both tasks are based are therefore appropriately mapped in a common configuration management database (CMDB) .

Change management in the IT area

If an (intentional) change to fixed assets is not made as a result of troubleshooting, the trigger is always a professional or technical need for change. Such planned changes outside of troubleshooting are summarized under the generic term change management ; The planning of changes is based on knowledge of the IT assets and their configuration data, so change management tools relate to the data stocks of Asset Configuration Management (CMDB).

software

• IT Infrastructure Library (ITILv3)