Suspension filing
The hanging file is a form of document filing in which the document containers - mostly loose-leaf binders or loose-leaf folders - hang vertically behind one another with two-point suspension in telescopic pull-outs from cupboards or desks or in hanging baskets. The processor looks at the shelf from above and accesses it from above. Another form of hanging filing is the laterally hanging shelf, also known as a pendulum filing, with a front view of the narrow sides and access from the front. In general, individual files are stored in both types of registry, such as those summarized in the commercial area when documents are bundled into a business transaction. It was first presented in 1893 at the World's Columbian Exposition in Chicago .
Types of document containers
In the vertical form, the binders, folders or collectors are arranged one behind the other, slidable tabs for content labeling (AZ or short texts) provide an overview. The pendulum binders and pendulum folders are kept hanging next to each other, and the viewer has instructions for order on the narrow side facing him (e.g. by means of a mounting rail for lettering).
The written material containers of the vertical hanging filing system have so-called "hanging lugs" on the side. They form the left and right ends of a metal rail that is pushed through a re-taped fold at the top. Hanging files have a single rail, while folders and collectors have a rail on the front and back cover. The running width of the hanging file is exactly 333 mm. Suspension files are primarily designed to hold documents in A4 format, but other formats are also available, for example for A3 format and X-ray films.
The normal suspension file consists of a folded sheet of cardboard, is open on the side and hangs with the fold down. This fold is flexible due to further folds in this area. Riders can be placed on one of the two hanging rails.
Hanging pockets are provided with linen strips (so-called "frogs") on the sides and are closed. As a rule of thumb, suspension files are assumed to have an average thickness of 10 mm. For larger collections, hanging bins with an inlaid base (plastic or glued-in strong cardboard) and adjustment folders for a capacity of up to 60 mm are available.
Hanging files are used like normal loose-leaf binders , but are equipped with a hanging rail. Loose-leaf binders specially produced for this application have the same imprint within a brand series as hanging collectors. Various suppliers often provide normal plastic loose-leaf binders with an insertion device for hanging tabs on the spine. A detailed organization bar is then not available.
Hanging files can be used like normal files, the grip hole for pulling files is in the middle of the back. The hanging hooks, made of plastic or sheet metal, can be folded down so that the folder can also be stored upright.
In contrast to the lateral filing system, the vertical hanging filing system is primarily suitable for the efficient processing of ongoing processes. The folders, binders and files can be stored in suitable drawers on the desk within easy reach of the clerks. Access to the open folders from above makes it easier to remove and clipboard documents. Organizational instructions like content and terminations are, for example, in the form of tabs clearly at the upper edge of the working medium. Filing cabinets with hinged doors or pull-out drawers and shelves are generally set up on a maximum of four floors, one above the other, in order to ensure a better overview. What goes beyond that is less in the field of vision, especially with current processing. The suspension file is therefore only suitable to a limited extent for final archiving.
Vertical hanging files
The suspension files, which are mostly made of manila cardboard, are fitted with transparent plastic tabs on the top that can be moved on a rail. These can be shifted in a staggered manner on a printed grid and contain cardboard inserts for labeling. Many folders are easy to recognize one after the other.
Hanging files are provided with an organizational print on the fold (hanging file) or on the front cover (hanging file). In addition to the window tab with table of contents, it can be used for markings with colored flat plastic tabs. Several manufacturers offer strips over the full width that can hold a strip of paper e.g. B. can record with month and day information for scheduling. The month and day can be marked with small colored plastic sliders. Depending on the system, a tab with content information can be placed on such strips.
Suspension files allow easy access to files for ongoing processing at the workplace. The use of open-top hanging files without staples enables quick access to documents or quick clipboard during work.
A desk drawer can hold around 80 folders in a row with normal filling. Rollable hanging trolleys are also often used for the workplace registration.
Lateral suspension files
The lateral document containers of the pendulum registry are not guided on laterally protruding "noses" on rails. They are provided with a centrally attached pendulum fitting, which enables them to be suspended on a rail or pendulum rod that runs across the viewer. This means that the operator looks at the narrow side from the front. Organizational aids (labeling, scheduling, etc.) can also be attached here. In contrast to the vertical hanging files, up to seven levels can be arranged one above the other. The filing cabinets and shelves with the fixed rails of the lateral shelf offer a poorer overview than the drawer and pull-out systems of the vertical hanging files, but they are much cheaper. In addition, they make better use of the floor space in a room because there is no pull-out space in front of the cupboards. Pendulum registers are therefore better suited for old files. The weight shift that occurs with the vertical hanging files, depending on the contents of an extract, is not necessary due to the system. The name goes back to the fact that after hanging in the guide rail, the organization folder swings into the rest position.
Individual evidence
- ^ Brück, Hoja, Füssel, Müller: Functional office management . Merkur-Lehrmittel-Verlag, Rinteln 1971.
- ↑ The data addiction . In: Der Spiegel . No. 33 , 2008, p. 85 ( online ).