ISAAR (CPF)
ISAAR (CPF) (for International Standard Archival Authority Record for Corporate Bodies, Persons, and Families ) is a standard adopted by the International Archives Council for authority files in the archives sector .
A first edition was developed between 1993–1995 and published in 1996. The second, current edition from 2004 contains an appendix for the connection of authority entries according to ISAAR (CPF) and archival indexing according to ISAD (G) .
File creators can be described based on this standard. This fulfills the requirement to document the origin ( provenance principle ), context and use of archived documents. Several archives can be assigned to such an authority and thus linked (linked).
Versions
- 1993–1995 Development of the first version by the Ad Hoc Commission on Descriptive Standards,
- 1996 first version,
- 2000–2004 Revision of the ISAAR (CPF) and planned publication of the second, revised version at the Archive Day in Vienna in August 2004.
Sense and purpose
The emergence from the ICA is the reaction to the need to create a standard that creates the link between authors and documents. Like ISAD (G) , it can be used internationally and is therefore the basis for further development and the creation of national standards in this area. The standard makes it possible to manage the context and content of archive material separately. The importance of contextual information on the documents is thus taken into account and with it that part of the archival expertise that makes the "small" difference to other information providers due to the subject matter. "The further development of contextual information as an integral component of archival description and retrieval requires a data structure standard and format specific to this type of information that will enable archivists to record it consistently within and across repositories."
The publication of the ISAAR (CPF) serves this
- Understanding the meaning of the relationship between the content and origin of the documents of an author / file creator,
- Access to the entire tradition of an author / file creator, even if the individual units are neither logically nor physically presented as one unit,
- Exchange of information on the units of an author between institutions, systems and / or networks.
The application of ISAAR (CPF) enables the management and research of information about a corporation, person or family by describing it as a unit in a system. With the separate administration of the information on the documents of an author / file creator and on the information about him / her, a temporally independent recording can be guaranteed. In addition, the data is recorded once, regardless of location and time.
So it works
- understand the development of corporations, persons and families,
- to document the self-made documents of an author / file creator and other sources about him or by him,
- define desired access points (search criteria),
- to establish existing relationships between the authors / file creators.
With the creation of the possibility of accessing and managing context information in one system in a uniform manner, the perspective of a global, user-oriented range of services from archives opens up, which creates access to uniformly structured information regardless of time and place and thus enables targeted, comprehensive research .
literature
- ISAAR (CPF): International Standard Archival Authority Record for Corporate Bodies, Persons, and Families.
- ISAAR (CPF): International standard for archival authority data (corporations, persons, families). 2nd edition 2004, ISBN 2-9521932-2-3 .
Web links
- ISAAR (CPF): International Standard Archival Authority Record for Corporate Bodies, Persons and Families, 2nd Edition , available in 12 languages, ICA website, September 1, 2011