Event management system
An event management system (VVS) or event management system (EMS) is a software system for managing events , visitors and related processes .
Components
The relatively new group of event management systems usually includes systems with a modular structure, which use modules to map the manual processes at events and thus reduce the effort for the agencies .
The aspect of cost reduction is likely to be the driving force behind the fact that process-optimizing software has now also reached this market, which is rather small but has a high turnover.
Common modules in event management systems
- Billing (cost center accounting, prepaid , self-payer)
- Agenda management
- Accreditation
- Attendance documentation
- budgeting
- Catering
- External service provider
- Internal service provider
- Display control
- Delegation of tasks: Integration of travel agencies and hotels into the EMS
- Invitation management
- Annual general meeting via the Internet
- Information material (administration and dispatch)
- individual seat and room management
- Communication modules
- Allotment management with online booking
- Employee management
- Online tenders (RFPs)
- Parking management
- personalized services during the event (RFID, barcode)
- Planner z. B. for weddings
- Speaker management
- Roles and rights, e.g. B. "which participant sees which agenda"
- statistics
- VIP & personal protection
- Guidance systems
- Scientific services (conference papers, peer review )
- Access control ( RFID , barcode , visual inspection)