from Wikipedia, the free encyclopedia

An event is "a time-limited and planned event with a defined objective or intention, a program sequence with a thematic, content-related or purpose in the delimited responsibility of an organizer, a person, organization or institution in which a group of people takes part". The organization of the event is the distinct responsibility of an organizer , person, organization or institution. In Switzerland, an event is synonymous with an occasion .

Public events within the meaning of the Weapons Act are "scheduled, time-limited events that stand out from everyday life, which are not limited by the number of people present, but by their extra-everyday character and specific purpose, from simply staying together in one place and usually everyone are accessible, based on a special occasion and regularly have a sequence program ”.

From 200 people who use a room at the same time or are dependent on the associated escape routes , outdoor facilities with scene areas that are intended for more than 1000 visitors, or sports stadiums for more than 5000 visitors, event locations according to model building regulations (MBO) and meeting place regulations (VStättV / VStättVO) treated as a meeting place .

Obligations of an organizer

The obligations of an organizer result from § 38 MVStättVO, from the applicable laws for security and order and from the requirements of the authorities. Basic duties include:

Phases of an event

An event consists of several phases. Different actors are involved in each.

Idea phase

In the first phase, the idea for an event is outlined and refined. This includes preliminary discussions with partners who support the implementation, information about the required documents and the preparation of a feasibility study.

planning phase

The planning phase includes coordination with the authorities. The goal is to get a ready-made permit, assessment or notification. Depending on the event, further concepts may be required and requested from the authorities.

Implementation phase

Once the official procedure has been completed, implementation can begin. The contracts with the service providers must be concluded and personnel must be acquired in order to ensure that the event runs smoothly. The conditions must also be met. During this phase there can always be discussions with the actors involved.

Implementation phase

The implementation phase includes the construction, the event itself and the dismantling. The official procedure may include approval and acceptance at the end of the event.

Follow-up phase

The event is evaluated in the follow-up phase. This includes communication, the evaluation of the number of visitors and negative and positive effects. The goal is to improve opportunities for the next implementation.

Event goals

Event forms and objectives (overview)

Events have different goals from which the "event design" and the event form are derived. The event design is determined by the didactics, methodology, form of communication, process, location and venue, e.g. B. through the availability of the rooms or the technology, and is the basis for the type of event.

Events can be broken down into five core objectives:

Event forms

Overview of event types

Event (Engl.)

The term " event " can be defined as a coming together to experience joy or togetherness together. An event can be organized by individuals, groups of people, associations, commercial providers (event agency) or other institutions.

Fair and exhibition

The focus is on the presentation of products and the associated sales promotion.

A trade fair or exhibition is a presentation of products and services. Both terms are often used synonymously. A trade fair, however, is an event exclusively for trade visitors, while the exhibition is open to the general public. Fairs and exhibitions can differ from the ordering or Gewerbeamt fixed to and enjoy after the end of the process market freedoms .

Conference and Congress

The focus is on conveying and discussing information.

A conference or congress is a gathering of people who work on a specific topic. Both terms are often used synonymously. A congress, however, is an event lasting several days, while the conference is specifically one day.

Major event

A major event is a special form of event. According to the guidelines of ministries, it is present if at least 100,000 visitors are expected, more than 5,000 visitors are on the site at the same time, or there is a particularly high risk potential. However, there is no single definition. If the planned event is a major event, special requirements are placed on the organizer. More partners have to be involved in the planning stage and the authorities demand that concepts be drawn up for individual relevant processes.


In addition to the organizer as the organizer, other partners must be involved in the process as early as the planning phase. It is important that the competencies of all those involved are clearly regulated and that communication takes place continuously.

partner scope Basis of cooperation
Approval authority Permission, special permits law
Public order office Permission, on-site inspection law
Environment Agency Exemption (noise, environmentally relevant aspects), on-site inspection law
police Ensuring safety for the organizer, visitors and participants law
fire Department Information on site in case of danger law
Fire protection department consultation law
Aviation Authority Permission to use the airspace law
transport services Planning additional trips if necessary Law, possibly further contracts for additional services
Garbage disposal information Law (public waste disposal), contracts (private waste disposal)
Security service Provision of security on the premises, management of the flow of visitors, presence private law contract
Paramedic service Care of visitors in the event of injuries or weather-related phenomena Regulation by law, possibly also as a requirement, conclusion with the carrier as a private law contract

There is a ban mile in the inner city of Berlin . This means that other authorities must also be involved:


Various concepts may be necessary at the request of the licensing authority. Individual concepts can be required separately or as an attachment to the security concept.

concept scope
security concept
  • Information about the event and the organizer
  • stakeholders involved
  • Visitor profile
  • Information about the area and public transport
  • Hazard analysis
  • possible dangers for everyone involved and a scenario when it occurs, including all aspects of communication and announcements
Fire protection concept Prevention of fires , communication in case of an event
Medical service concept Personnel, calculation based on experience, the Maurer scheme , the Cologne algorithm or the Berlin model
Security service concept Briefing of the security security service personnel
Stage concept Schedule
Traffic concept Regulation of traffic, deployed personnel
Communication concept Organization of communication, announcements for different situations
Evacuation concept Organization of evacuation in emergencies or storms
Alerting concept Information about authorized persons in the event of an alarm

More documents

Site plan including a sketch Overview of the indoor and outdoor areas
Traffic sign plan Overview of traffic management through no-stopping restrictions
Insurance confirmation signed document from an insurer

Project BaSiGo

The BaSiGo project was funded by the Federal Ministry of Education and Research (BMBF). In this project, authors with many years of experience put together information on the planning and implementation of major events. One focus is the topic of security at major events.

Mixed forms and combinations

  • Corporate meeting: Often a mixture of conference and incentive
  • Congress accompanying a trade fair: A congress that accompanies a trade fair.
  • Congress fair: a fair that accompanies a congress.
  • Special shows: Special trade fairs on one topic as part of a larger trade fair.

Insurance options

Events can be insured against risks in a variety of ways. These include:

The insurance can be taken out at short notice for the event period.

Other uses of the term

At universities, lectures, seminars, internships, "workshops" (working groups) and similar courses are referred to as events for students.

In the advertising industry , the English word “event” is usually used in so-called “marketing slang ” for an event outside of a training facility.


In Germany there is the possibility of training and studying. For the event industry, the event clerk, the commercial assistant or the business assistant are relevant.

In addition, a distance learning course with an IHK certificate “Event Management” is offered. There are various academic courses on the subject of security, for example security management.

Statutory Regulations


At the request of the organizer certain events can set are. These include trade fairs , exhibitions , weekly markets , special markets , annual markets and folk festivals . This is done on the basis of the trade regulations and market law . For this purpose, documents such as a description of the event including a sketch, an extract from the central trade register as well as a certificate of good conduct for submission to an authority and an insurance confirmation must be available. The applicant receives market privileges on the basis of a notification . If major events also take place outdoors, special use of public roads must be approved.

Several laws are relevant for the planning and implementation of an event. These include:


The relevant regulations in Berlin are:


In Austria , all laws that must be observed when holding an event are regulated in the respective event laws of the countries. These are documented in the legal information system of the Republic of Austria . The respective event law is a matter of the state and thus varies in the nine federal states of Austria.

Federal Association of the Event Industry

Organizers can organize themselves in the Federal Association of the Event Industry. It has represented the interests of its members since 1985 and has had its current name since 2010. It offers the opportunity for professional exchange, the representation of interests in parliament and provides a job exchange.

See also

Web links

Wiktionary: Event  - explanations of meanings, word origins, synonyms, translations
Wikiquote: Event  - Quotes

Individual evidence

  1. Düsseldorf Higher Regional Court: Judgment of July 1, 2014, I-20 U 131/13. In: http://www.justiz.nrw.de . July 1, 2014, accessed March 17, 2020 .
  2. Federal Court of Justice: Decision of February 22, 1991 - 1 StR 44/91 . In: BGHSt 37 . February 22, 1991, p. 330 f .
  3. a b c Building blocks for the security of large events ( Memento of the original from August 14, 2018 in the Internet Archive ) Info: The archive link has been inserted automatically and has not yet been checked. Please check the original and archive link according to the instructions and then remove this notice. - accessed on October 11, 2018 @1@ 2Template: Webachiv / IABot / www.bbk.bund.de
  4. ↑ Tips for exhibitors ( Memento of the original from September 15, 2008 in the Internet Archive ) Info: The archive link was inserted automatically and has not yet been checked. Please check the original and archive link according to the instructions and then remove this notice. @1@ 2Template: Webachiv / IABot / www.auma-messen.de
  5. Text of the trade regulations
  6. Difference between bar camp, congress, seminar and workshop - speech bubble
  7. Overview of definitions of major events - accessed on April 16, 2020
  8. Basigo project on the web - accessed on August 14, 2018
  9. Basigo Guide - accessed April 10, 2019
  10. Professions on the Net - accessed on August 14, 2018
  11. Master Security Management - accessed on August 14, 2018
  12. 1. SprengV - accessed on June 22, 2019
  13. 2. SprengV - accessed on June 22, 2019
  14. 3. SprengV - accessed on June 22, 2019
  15. Full text of the ordinance - accessed on May 16, 2019
  16. Full text of the ordinance - accessed on May 16, 2019
  17. Full text of the law - accessed on May 16, 2019
  18. Full text of the law - accessed on May 16, 2019
  19. Full text of the law - accessed on May 16, 2019
  20. Full text of the law - accessed on May 16, 2019
  21. Full text of the law - accessed on May 16, 2019
  22. Full text of the law - accessed on May 16, 2019
  23. Full text of the ordinance - accessed on May 16, 2019
  24. ^ Federal Association of the Event Industry on the web - accessed on October 11, 2018