Office manager
The functional designation office manager is used in lawyers 'or notaries' offices ( law firms ). The office manager function is mostly used in larger law firms or law firms . It is not a protected job title . The office manager (more commonly: office manager) is the administrative manager of a law firm or a notary's office. His areas of responsibility depend on both the size of the firm and the ideas of the firm's owner (partner). In large law firms there are often function-related further subdivisions such as B. Head of HR, Accounting, IT.
history
Up until 1999, various institutes offered advanced training courses for “certified office manager”. The further training to become a certified office manager was replaced from the year 2000 by that to become a “certified legal specialist”. The more modern term for the profession of office manager is that of office manager . He is responsible for the administration of the office in these offices.
tasks
Its main tasks include:
- First contact with new clients
- Hiring employees
- Organization of the workflow
- Provision of vacation and sick leave replacements
- Organization of accounting
- Preparation of the annual financial statements and, if applicable, the distribution of profits (in the case of law firms )
- Supervision of purchasing
- Use of office machines, e.g. B. EDP
- Monitoring of deadlines and appointments
- Assisting lawyers in carrying out their profession
- Processing of other, not exclusively legal tasks, e.g. B. Preparation of fee statements, implementation of complex foreclosure measures
The office manager is the link between the legal specialist or notary assistant and the lawyer or notary . He is also the personnel manager of the employees of the office, depending on the organizational structure also that of the employed lawyers. He is bound by the instructions of the partners of the partnership and implements them.
In most cases, this position is a legal assistant who has qualified for this profession through additional training. With personal qualifications, lateral entry from other professions, e.g. B. of civil servants or senior judicial officers , possible.
See also:
