Library holdings

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The holdings of a library comprise the entirety of the publications collected in a library .

Development and use

The library holdings are usually recorded in a library catalog and thus made accessible . A distinction is made between formal indexing and subject indexing . The metadata obtained in this way can be used to determine whether a library has a work that it is looking for and where it is located. Depending on whether it is a lending library or a reference library , the work can also be borrowed or only used in the reading room .

Stock forms

Basically, a distinction is made between magazine set-up and free-hand set-up . The magazine is an area to which the users do not have easy access, either not at all, only with accompaniment or only because of a formal permit that has to be obtained specifically for this purpose. The storage or setting up of media in a magazine is called magazine setting up. Media that are set up in public areas in such a way that the user can and may remove them himself are referred to as open access. This distinction does not refer to the difference between reference and lending libraries, because it happens that it is possible to borrow from the magazine and that certain media cannot be borrowed from the open access list, e.g. B. Telephone and address books as well as various devices.


“Apparatus” are smaller collections of media that are available to a very narrow group of users or to just one person. Handsets are usually only available to one person for their work in the library. This can be a librarian in a general library or a graduate student in a scientific library. An upper level apparatus is a compilation of textbooks for the upper school level, which in the form of open access is a small reference library in the general library, where it fills a spatial department and stores the more frequently used media several times. In the university sector, it is called a semester reserve. This is a reference inventory of a university library in which a lecturer sets up media separately for his courses in one place.

A science reference is a temporary collection of media from a science library on a specific topic in one place. If it is the basic literature for a current course , it is also called the seminar apparatus. Often diploma students, doctoral students or students who are busy with more extensive work can apply for their own handsets. The media in the temporary, personal handset are in principle considered to be on loan, even if they practically represent a small reference library and their location is noted in the library catalog or by a reference to the temporary location of the device on the shelf. Other users may u. U. apply for the loan or the inspection within the library.

The electronic version of handsets (English: E-Reserve) is gaining in importance. The specialist literature (articles and book excerpts) required for an event is scanned and stored on a server, which is often operated by the university library, and is password-protected. In Germany this is made possible by Section 52a of the Copyright Act . Because of the remuneration to which the authors of this literature are fundamentally entitled and which VG Wort determines and credits them with, there is disagreement with the universities with regard to the digital semester reserve.

Holdings, libraries and apparatus

The media in the magazine reading room are part of the open access inventory and are called the reading room inventory. Instead of inventory, a certain subset of the inventory is also called a library. For example, part of the open access collection is also called the reference library and corresponds to the open access reference collection, which can only be used in the reading room and is not lent. In some places, the term “library” is also used for apparatus. Library can therefore stand for the entire institution, for a branch or for a spatially or thematically delimited department in a branch. A handset includes i. d. R also a separate room, the office of a librarian or the hermitage of a student or scientist.

The predominant part of a public library is made up of the open access lending inventory or the open access lending library.

Media in libraries

The holdings of a library are made up of various forms of publication , with the print media , especially books , usually accounting for the largest share.

Some specialized libraries selectively collect certain types of media (e.g. film libraries and audio libraries ).

A virtual library often does not collect its own media, only references to online publications . Occasionally the media are kept for long-term archiving or by means of caching .



Inventory maintenance

Individual evidence

  1. Cf. Klaus Gantert, Rupert Hacker: Bibliothekarisches Grundwissen , 7th Edition, Saur, Munich 2000, pp. 33, 245–262, 208–282.
  2. ^ Pitt von Bebenburg: Digital texts at universities in danger. In the dispute with VG Wort, universities are threatening to abandon online semester reading. In: Frankfurter Rundschau of December 23, 2016, p. 29