Library organization system

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Library Organization System (BIBOS)
Basic data

developer AK Library Vienna for Social Sciences , Electronic Data Processing Society GesmbH
Publishing year 1982
category Integrated library system

The library organization system , BIBOS for short , was an integrated library system developed and used in Austria . It first went into operation in 1982 at the Vienna Library for Social Sciences and was replaced by new systems such as Aleph in the 1990s . The libraries working with BIBOS together formed the BIBOS network, which from the late 1980s onwards established itself as the most important library network in the Austrian academic library system and created and maintained the BIBOS network catalog.

history

The first plans for an automated library management at the AK Library Vienna came up as early as 1979, when the new management of the library under Josef Vass received the order for a fundamental reform. A working team within the library began to check whether it was sensible to use IT and to include experiences from other libraries in the planning. They soon decided to use an integrated online system. It was supposed to support all work areas of a library and also had to be network compatible. Further prerequisites were the ability to print out catalog slips (so that users could continue to search in the slip catalog ) and the use of external data from outside the network. After examining existing library systems, the decision was made to develop their own system. Since there was a lack of appropriate infrastructure, the operation should be carried out by a service data center and the system should be developed with their help. The choice fell on the Viennese company Electronic Data Processing Gesellschaft GesmbH, which had been working with the AK for a long time.

For the planning and implementation of the BIBOS project, a team of AK librarians and representatives of EDV-GesmbH was formed, which first met in June 1981. In order not to disrupt library operations, the aim was to gradually expand the system. First, the module for cataloging was developed, since a title database had to be set up at the beginning . The first test phase started in May 1982 with computer terminals already installed in the library. With the cataloging module, new titles were added and existing ones corrected through online transactions. You could also make an inventory and search for titles; the latter in its own database as well as in an external database (the magnetic tape service of the German library ). To practice, titles could also be recorded in a test database; the correct catalogs were later transferred to the real database. After the short test phase, the company soon switched to the production phase.

From September 1982, in addition to the title database, a publisher's database and a supplier database for the acquisitions module were set up. In November 1982 BIBOS was presented to the public and the origin of the catalogs could be identified by means of a status management system (self-recording by the AK Library, Association, external data transfer). In January 1983 the list of locations and the inventory were completed and the title database made suitable for the association. The first network library that BIBOS used became the library of the Social Academy in Mödling in July. In the same year all modules were completed, except for the acquisition module that followed in 1985.

A training concept for the BIBOS user libraries, which was later accompanied by written documents, was designed from 1984 onwards when the Upper Austrian Chamber of Labor library joined. Between 1984 and 1989 the library of the Carinthian Chamber of Labor, the official library of the Federal Ministry for Science and Research, study libraries of the educational academies and the specialist library for adult education followed. In 1991 the Burgenland State Library joined, in 1996 the Office Library of the State School Council for Carinthia. At the end of 1996 the BIBOS network already had 15 libraries, the network database at the host of EDV-GesmbH comprised around 730,000 bibliographic records.

Loose working groups were set up as early as the 1980s to deal with specific problems and to create manuals and instructions for use for cataloging. They then formulated suggestions for improving the system, especially in the areas of borrowing, subject indexing and the application of the rules for alphabetical cataloging . Formal bodies emerged from these working groups, such as the Joint Cataloging Coordination Office (GKKS) established in 1987. This functioned on the one hand as the central editorial office, on the other hand it took care of the coordination between the librarians working with the system, the maintenance providers of the libraries and the IT specialists. The highest steering body for all content-related and organizational matters of the BIBOS network has been the BIBOS advisory board since January 1989. It consisted of representatives of the maintenance providers and the Electronic Data Processing Company GesmbH.

The Upper Austrian AK library left the association after a few years, the Carinthian AK libraries in Klagenfurt and Villach followed in 1993. In the 1990s, the BIBOS association was supported by AK Vienna, the Federal Ministry for Education and Cultural Affairs and the Burgenland provincial government.

A new version was released as early as 1987, namely BIBOS-2 (in contrast to the previous version BIBOS-1). BIBOS-2 also had local functions and was taken over by the libraries of the Federal Ministry of Science and Research. In the following decade, the BIBOS-2 network (the BIBOS-1 network continued to run alongside) was the most important Austrian network of academic libraries and, in addition to the Austrian National Library , mainly comprised university libraries, libraries of art schools and academic institutions. It was operated via the university computer centers. The planned merging of the BIBOS-1 network and the BIBOS-2 network was not implemented.

From the 1990s onwards, numerous new library systems came onto the market. A disadvantage of BIBOS was initially the centralized organization of the network. Many dependent terminals were controlled by a central mainframe computer. So it came about that even small, locally oriented transactions such as loan bookings had to be processed via dedicated lines to Vienna that were sometimes up to 700 km long. The newer systems introduced local systems instead of the central mainframe computers, which could be operated more cost-effectively on local computers and only had a common central bibliographic database so that cataloging could continue in a cooperative manner. EDV-GesmbH reacted and developed BIBOS: IV, a local system with a client-server architecture and open interfaces for communication with other systems. The AK library switched to BIBOS: IV in 1998. In 2003, however, the system was changed in the course of joining the Austrian Library Network. Since then, the library software Aleph from the Israeli company Ex Libris Group has been used .

Since the start of the trial operation in 1996, the OPAC of the BIBOS-1 network has been available on the Internet, and in the same year the network catalog was also published on CD-ROM . At that time, it recorded 216,000 records from the Vienna Library AK as well as those from the Burgenland State Library and the Karl-Weigl-Bildungshaus.

literature

  • Wolfgang Hamedinger: The big change. From Bibos to Aleph 500 . In: Communications from the Association of Austrian Librarians , Volume 52, Issue 1, 1999, pp. 38–42 ( online )
  • Heinz Hasibar (Ed.): BIBOS - library network. Manuals for users of the library network system BIBOS , numerous volumes, Electronic Data Processing Society, Vienna 1984 ff.
  • Inge Neuböck, Josef Vass (Ed.): 10 years of BIBOS. Festschrift , Pichler, Vienna 1990.
    • Madeleine Wolensky : Subject indexing in BIBOS - marginal note for formal recording or an indispensable component of a whole? In: Inge Neuböck, Josef Vass (Ed.): 10 years of BIBOS. 2. verb. Output. Pichler, Vienna 1991, pp. 143–151.
  • Peter Pilsl: Manual for using the BIBOS online catalog , Salzburg University Library, 1994
  • Inge Neuböck: BIBOS: IV at the Social Science Study Library of the Chamber for Workers and Employees for Vienna . In: Communications from the Association of Austrian Librarians . tape 52 , no. 1 , 1999, p. 47–54 ( VÖB announcements online ).
  • Karl Stubenvoll: 75 years of the social science study library of the Chamber for Workers and Employees for Vienna. 1921–1996 , Chamber for Workers and Employees, Vienna 1997 (= series of publications of the Social Science Study Library ), ISBN 3-7063-0114-8 , pp. 100–105

Individual evidence

  1. ^ Karl Stubenvoll: 75 years of the social science study library of the Chamber for Workers and Salaried Employees for Vienna. 1921-1996 , 1997, p. 100 f.
  2. ^ Karl Stubenvoll: 75 years of the social science study library of the Chamber for Workers and Salaried Employees for Vienna. 1921-1996 , 1997, pp. 101 f.
  3. ^ Karl Stubenvoll: 75 years of the social science study library of the Chamber for Workers and Salaried Employees for Vienna. 1921-1996 , 1997, p. 102 f.
  4. ^ Karl Stubenvoll: 75 years of the social science study library of the Chamber for Workers and Salaried Employees for Vienna. 1921-1996 , 1997, p. 103.
  5. ^ Karl Stubenvoll: 75 years of the social science study library of the Chamber for Workers and Salaried Employees for Vienna. 1921-1996 , 1997, p. 103 f.
  6. ^ A b Karl Stubenvoll: 75 years of the social science study library of the Chamber for Workers and Salaried Employees for Vienna. 1921-1996 , 1997, p. 104.
  7. ^ A b Karl Stubenvoll: 75 years of the social science study library of the Chamber for Workers and Salaried Employees for Vienna. 1921-1996 , 1997, p. 105.
  8. ^ Inge Neuböck: BIBOS: IV at the Social Science Study Library of the Chamber for Workers and Salaried Employees for Vienna . In: Communications from the Association of Austrian Librarians . tape 52 , no. 1 , 1999, p. 47–54 ( VÖB announcements online ).
  9. ↑ History of the library ( Memento of the original from July 29, 2014 in the Internet Archive ) Info: The @1@ 2Template: Webachiv / IABot / wien.arbeiterkammer.at archive link was inserted automatically and has not yet been checked. Please check the original and archive link according to the instructions and then remove this notice. , accessed on July 20, 2014 on the website of the Vienna Library.
  10. ^ Karl Stubenvoll: 75 years of the social science study library of the Chamber for Workers and Salaried Employees for Vienna. 1921-1996 , 1997, p. 97.
  11. ^ Karl Stubenvoll: 75 years of the social science study library of the Chamber for Workers and Salaried Employees for Vienna. 1921-1996 , 1997, p. 98.