Federal information management

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Federal information management (FIM) is a steering project of the IT planning council . It aims to harmonize information on administrative processes between the federal, state and local governments on a voluntary basis. At the moment, each municipality has its own forms and processes that are set in motion by these forms. Such a presentation of the information that the FIM would bring with it, administrative units could standardize and unify their processes, forms and service descriptions in order to optimize them.

The three components

FIM consists of three sub-areas that act as building blocks in the system. On the one hand, this is the component of the description of services. In this way, citizens and companies are informed about the services offered by the public administration . The LeiKa plays an important role here, as it contains the service descriptions for the “customers”. Each service is assigned a specific number (LeiKa number).

The second building block stands for the form that is required by citizens in order to use a certain service and to transmit the necessary information. Certain forms depend on certain services. In a not yet completed FIM form system, it should be possible to query these forms.

The third and last building block is the process building block. Processes that lead to a service delivery as a result are usually triggered by submitting a form. The National Process Library plays a central role here , and through the knowledge it collects, it is intended to improve processes throughout the public administration.

Modeling

In order to create a standardized landscape, there are four steps that the components of the FIM must take. The first stage is that of classification. Classified objects are clearly defined and can be named as desired. The service description module is classified in the LeiKa. Here each service is assigned a unique number (e.g. registration, apartment registration and registration of an apartment are all objects of one class and have the same LeiKa number). For the other two building blocks, a classification instrument is being created as a central issue within the framework of the FIM and NPB project. For forms, this would be a nationwide unique identification number (e.g. No. X for registration, apartment registration, etc. - all forms trigger the same process). This allows a comparison of differently named - but equally targeted - services.

The second stage is the structuring of the content of the building blocks. This includes the standardization of the fields for forms, which have to be defined and related to other fields. These fields represent the requirement of the respective information assigned to them, which is legally stipulated and which triggers a certain process. Templates that can be assigned to a process are conceivable for modeling a process. Such an identical structure simplifies the implementation of software solutions, since compatibility between fields and processes makes it easier to compare them within the public administration.

After the building blocks have been classified and structured, they have to be standardized in terms of quality and editorial content. The standardization is aimed primarily at the forms. The federal government drafts a template that complies with the legal requirements. It is then specified by the federal states and forwarded to the respective municipalities. They then complete the templates with certain information about their forms. Time savings through one-time work and more uniform forms are the result of this level.

The final step after classification, structure and editorial standardization is technical standardization. Here, one uses the XÖV framework and would like to assume that a process landscape without media discontinuity is created within Germany's public administration. Forms and process flow models could thus be exchanged, optimized and used in standardized file formats with the help of special software.

You have to go through these four stages in order to create a standardization. Classified and structured objects would thus be editorially and technically standardized, which would create a transparent and more efficient process landscape with its associated elements.

Importance for federal e-government

"After the implementation of the FIM concept, a further step has been taken towards paperlessness, faster processes and happier citizens and officials." Because according to the vision of FIM, it should be easier and faster for a citizen to get a certain decision. The use of a portal of his responsible administration, which enables through standardized forms (from the FIM form system in XÖV format) and identification of the citizen to electronically issue a decision, the service description of which was defined by the LeiKa and the previous process flow through the comparison and exchange the processes in the NPB are of high quality and as quick as possible, is simpler and more harmonized than the conventional way. Forms and notices are not printed and long waiting times in the office are avoided. This example is also in accordance with the system of the e-file .

Stefanie Köhl, Klaus Lenk, Stephan Löbel, Tino Schuppan and Anna-Katharina Viehstädt attribute "considerable importance" to projects such as the FIM for the development of "cooperatively usable federal infrastructures". From these "a harmonized set of service descriptions, forms and business processes for a large number of administrative procedures can arise". FIM does not yet create "generic process modules in the narrower sense, since the national process libraries have not yet had a uniform ontology , so that processes are described differently." However, FIM is "a step in the right direction, as uniform building blocks are being created with the help of which administrative procedures can be implemented in a more resource-efficient manner in the future and the variety of enforcement can be reduced." Since "these process modules are used voluntarily, the organizational principles of the state [in particular the enforcement authority of the federal states] remain unaffected."

literature

  • Federal Ministry of the Interior and Ministry of Finance of the State of Saxony-Anhalt: FIM E-Government with a Future (December 2012)
  • Frank Bonse: Central access. The steering project Federal Information and Knowledge Management (FIM). In: Federal Working Group of Municipal IT Service Providers e. V. (Ed.): Vitako Aktuell, 3/2012, p. 12, online (PDF, 4 MB)

Web links

Individual evidence

  1. ^ Federal Ministry of the Interior and Ministry of Finance of the State of Saxony-Anhalt. FIM e-government with a future (December 2012) (p. 4) . Retrieved January 9, 2015
  2. ^ Federal Ministry of the Interior and Ministry of Finance of the State of Saxony-Anhalt. FIM e-government with a future (December 2012) (p. 16) . Retrieved January 9, 2015
  3. ↑ Stefanie Köhl, Klaus Lenk, Stephan Löbel, Tino Schuppan, Anna-Katharina Viehstädt: Stein-Hardenberg 2.0: Architecture of a networked administration with e-government. Edition Sigma , 2014, pp. 36, 111f