Keydox
| Keydox | |
|---|---|
| Basic data
|
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| developer | GES Systemhaus GmbH |
| Current version | 3.0 |
| operating system | platform independent |
| category | Document management / enterprise content management |
| License | proprietary |
| German speaking | Yes |
| www.ges-systemhaus.de | |
Keydox is a software product for integrated document management and audit-proof electronic archiving , which is developed by GES Systemhaus, a subsidiary of InfraServ Wiesbaden . The structure of the electronic archive room is based on a conventional paper archive. By using open standards , integration (software) into existing systems or individual expansion of the solution is possible at any time.
The conception and development was based on the XML standard (Extensible Markup Language). The data exchange between server and clients is always encrypted according to the Advanced Encryption Standard (AES) via the http protocol. A relational database is not used. The files are stored via the file system. Objects are stored on magnetic (hard drives) or optical (Worm, MO or DVD) media.
history
keydox was developed in 1999 by the developer Christoph Bösch, co-owner and chief developer of the software manufacturer keysolution, as a German desktop replacement for the American document management system Keyfile from the company of the same name, which was very widespread at the end of the 1990s, as the keyfile system was based on the wishes of the American market was shaped and was difficult to adapt to German conditions. In the course of the economic aftermath of the 9/11 terrorist attack , the further development of the Keyfile document management system was discontinued, so that the trademark was finally deleted in 2003.
This forced all users to rethink and prompted the keysolution developers to add a server to the keydox desktop to store the documents and to introduce it in November 2001 as the world's first complete DMS system that stores the documents exclusively in the file system.
Originally still programmed in Delphi, the switch to Java was completed in August 2011 with version 3.0. In the beginning, the Internet Information Server from Microsoft was used, but was replaced in 2003 with version 2.0 by the Tomcat server from the Apache Software Foundation .
After the successful implementation as an archive system of the SAP ERP system R / 3 at Infraserv Wiesbaden, keysolution was taken over in 2005 by the Infraserv subsidiary GES Systemhaus, which then pushed the further development of additional modules for keydox. Keydox has been supplemented with numerous functionalities, such as workflow and business partner management, knowledge database, mail archiving, etc. and functions as a backend for the various digital files in the municipal environment under SAP.
architecture
keydox is a multi-tier, Java SE-based application that tries to support interoperability with other systems in the best possible way using a flexible XML structure. In addition to a Tomcat server, other OEM engines are used, including Lucene (for indexing) and Scribus (form design).
A special feature is the complete absence of a database . Since all documents are stored in the file system and this can be composed of any number of disks, the number of documents that can be saved is almost unlimited.
Basic functions
The basic functions include importing paper documents using a scanner or reading out index data using barcodes or OCR, mainframe or bulk documents using the COLD interface and electronic documents using drag and drop or import pushbuttons that can be found in e-mail and integrate office systems. The indexing can take place here via index masks.
Other essential functions for working with objects imported into keydox are version control, the "where-used?" Function, as well as history, export, workflow, event manager and resubmission and the option of using an internal mail system or the option of sending of objects via the external e-mail system.
Compound documents, i.e. documents from several heterogeneous pages or files and the use of annotations and signatures are also possible.
Expansion options
The core system is modularly expandable with individually designed modules and prefabricated standard modules. Examples are the business partner module (CRM functionality), the post and fax module, mail archive, digital files (including patient files and personnel files), SAP archive, web module and a contract archive.
Interfaces
keydox has numerous interfaces to other applications as standard, such as ERP systems such as SAP , e-mail systems such as Microsoft Exchange and Outlook , or customer relationship management systems such as KIS medico s from Siemens . Other third-party applications can be integrated at any time using standard tools.
application areas
keydox is used by manufacturing industrial companies, service companies, banks, hospitals and in municipal administrations.
Web links
Individual evidence
- ↑ The rebirth of Keyfile Corporation
- ↑ Deletion of the Keyfile brand
- ↑ News from April 2, 2003 in Developer Magazine: Document Management Solution for Java & XML
- ↑ XML & Web Services Magazine: Changeover to Apache Tomcat
- ↑ Java Magazine: Changeover to Apache Tomcat ( page no longer available , search in web archives ) Info: The link was automatically marked as defective. Please check the link according to the instructions and then remove this notice.
- ↑ Kommune 21 News: GES digital files in the city of Wolfsburg ( page no longer available , search in web archives ) Info: The link was automatically marked as defective. Please check the link according to the instructions and then remove this notice.
- ↑ Document management
- ↑ Computerwoche product telegram: Office connection ( page no longer available , search in web archives ) Info: The link was automatically marked as defective. Please check the link according to the instructions and then remove this notice.
- ↑ XML based document management in connection with SAP
- ↑ Skoka - Road compensation area cadastre of the Baden-Württemberg Road Administration (PDF; 1.5 MB)
