In the documentation and archiving system, written material is understood to mean the entirety of the products that are stored in the registries and that can potentially become archived material. Written material can arise from natural persons or legal persons.
Official documents are created as part of the task of a registry creator (file creator). The term official documents includes various forms such as files, plans and drawings, as well as photographs and digital records. After the task has been completed, official documents may be offered to the existing central registry, which offers the official documents to the final archive in analog or digital form after the retention period has expired.
The record-creating administration is obliged to provide evidence and to keep official documents. Aids within a records management are file arrangements, file plans, storage and cassation guidelines or in the written material catalog . With the transfer to the Endarchiv go detection and storage obligations to the archive through.
"Records [...] are filing registry , gazetteers , card files , documents , files and leaf collections and individual documents , books , prints , maps , plans , drawings , photographs , films , records , recordings have become, and other items that are components or systems, the files . Sentence 1 applies accordingly to electronically managed files and files "