Conference proceedings

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Under a Proceedings or Proceedings or a conference proceedings ( engl. Proceedings , events), a publication of contributions to meetings , meetings , academic conferences , usually in the form of a book , understood. The form and content of conference proceedings can vary greatly depending on the specialist culture and type of conference. The following statements are therefore intended to represent examples, not generally applicable standards.

Content and structure

As a rule, conference proceedings contain the written report of lectures ( Invited Papers , Presented Papers ) unless they by the authors to the deadline to the editor submitted the conference bands. They should not deviate too much from the content of the oral presentation, as long as this is possible with a mostly given number of pages. In addition, conference volumes often contain a table of contents and a list of the conference participants , as well as keynote speeches and summaries of discussions , resolutions and the like.

According to the professional association Institute of Electrical and Electronics Engineers (IEEE), printed proceedings always have the following minimum form. The conference proceedings are divided into four areas: Cover (with book cover and spine ), title page (with title page , information on copyright and table of contents ), content and appendix with list of authors .

If an IEEE conference proceedings are not printed, but only published in electronic form, they have at least the following form: a title page , a page with information on copyright and the actual technical article .

Contributions that were presented in a poster session instead of a lecture or that had to be omitted for special reasons are often included in the publication (in abbreviated form).

Frequency of publication and its influence on the content

While many conference volumes appear a few months after the congress, some organizers are now starting to print the contributions before the conference and make them available to the participants (possibly at an additional cost). Opinions on the advantages and disadvantages of this approach are divided, especially on the question of whether this is beneficial for attending the conference and the topicality of the contributions.

If a conference proceedings are only published afterwards, in some cases a summary ( table template , information sheet) of the lecture or a preprint will be published by the authors. This is often done in book form and is used to document the entire conference. Such a volume is then sometimes supplemented with photos of the event, interviews and introductions by mostly prominent authors. Sometimes one also tries to make the proceedings up-to-date several months after the conference by taking current developments on a certain topic into account through a technical article.

In addition, there are certain specialist journals that specialize in the publication of articles that were presented as lectures or posters at a conference. Sometimes special editions of specialist journals are published for this purpose. The prerequisite in both cases is that the contribution is submitted within a relatively short period of time after the conference (typically 6–8 weeks). This special edition of a magazine is sometimes not published by the regular editor of the magazine, but by the organizers of the conference as so-called "guest editors". The advantage of the procedure is that, compared to a normal conference proceedings, there is much more detailed and quotable information available, but usually only about a year after the conference, and not completely, because there is usually no obligation to write such a publication . It is advantageous for the authors of these publications to come up with a citable publication with relatively little extra effort. In addition, the acceptance rate for such conference proceedings is higher than for normal scientific publications because fewer reviewers are usually used for the peer review . In addition, “recycled” information can also be published; H. Works that are at least partially published elsewhere.

The proceedings of large congresses usually appear in bound form, which is what some publishers (e.g. Springer and Elsevier in Europe ) have specialized in. For reasons of cost, smaller conferences are more likely to be published in offset printing and stapled form, often in series for dissertations or research reports from institutes . In addition, conference proceedings are sometimes only published on CD, which you get next to the “Book of Abstracts”, ie a list of the short summaries for orientation, which of the offered lectures are interesting. In this case, the CD usually contains short publications of 1–5 pages, while the printed version only contains abstracts with a maximum length of half a page.

Individual evidence

  1. a b What is a Conference Proceedings. IEEE, 2008, archived from the original on July 9, 2008 ; accessed on April 20, 2013 (English).