Legal Analyst / Researcher

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Verwaltungsfachangestellte (VFA) are trained professionals of the public service in Germany. They work in the administrative authorities of the federal government , the federal states , the municipalities , other public corporations , and less often in church administrations of the Protestant or Catholic Church. There they work as clerks or office clerks ( federal administration ). Since administrative clerks often perform sovereign tasks in the public service, they function as public officials according to § 11 No. 2 StGB ( civil servants in the liability and criminal law sense; however, they are not civil servants within the meaning of Article 33 (4 ) GG ).

Administrative clerk is a recognized training occupation according to the Vocational Training Act (BBiG). The profession is assigned to the professional field of business and administration , with a focus on law and public administration . In 2011, 5,177 new training contracts were concluded in Germany. The apprenticeship occupation ranks 31st on the ranking list of apprenticeships according to new degrees in Germany. Depending on the educational institution, a corresponding training or further education is also referred to as an employee course I (AL I or AI).

Similarity to the profession of a clerk for office communication

The occupation of the administrative clerk is closely related to that of the clerk or the clerk for office management, but differs from this mainly in the more legal education. The job titles administrative clerk and clerk or clerk for office management are therefore not identical. The office management clerk is usually responsible for organizational and bureaucratic matters. As a rule , they do not make decisions about a matter (e.g. in the form of an administrative act ), like the administrative clerks who are usually hired as clerks, but work to the responsible staff. The advancement in an authority also differs: While the administrative clerk with the clerk course II comes straight to the level of the administrative clerk, the clerk for office management, depending on the state regulations, must first complete the clerk course I in order to get to the level of the administrative clerk get. After completing this advanced training, you must have worked for at least one year before you can apply for the salaried employee course II or the business administration course.

requirement

Most training authorities predominantly employ trainees with an intermediate level of education ( secondary school , business school ), the number of secondary school students is extremely low. In addition, high school graduates are increasingly being hired as apprentices to become administrative clerks.

Subjects

Administrative clerks are trained in different disciplines depending on the type of agency they are employed by.

In Bavaria , the departments of local government and state administration are combined in the department “general internal administration of the Free State of Bavaria and local government” and in Saxony in the department “state and municipal administration” . In Mecklenburg-Western Pomerania , the subject area local administration also includes the district level.

education

The training in the dual system lasts three years and includes practical training sections in the training authorities as well as theoretical training in vocational schools (block teaching), at the study institutes of the federal states and, if necessary, in internal courses of the administration. During the training, the training conditions are agreed in the collective agreement for trainees in the public service (TVAöD). After the training, an administrative clerk is usually employed ( collective agreement for the public service (TVöD), collective agreement for the public service of the federal states (TV-L), federal employee collective agreement (BAT), collective agreement for the Federal Employment Agency (TV-BA )), partly also taken on as a civil servant (§ 20 BBG ).

During the practical training period, the trainee is deployed in a wide variety of subject areas, such as building authorities , residents ' registration offices , vehicle registration offices and cash registers (state and local government). Property management , controlling , procurement and human resource management are some of the subject areas in federal administration authorities. Vocational school blocks with a duration of six weeks are common, two of which take place per year of training. Also, in each year of training a course on study Institute (z. B. is Bavarian administration school , defense administration school , Hessian Management Education Association , Lower Saxony Studieninstitut ) visited.

Chambers of industry and commerce as well as craft organizations usually train specialist administrative clerks. There is only one vocational school for these trainees in Germany, the Hubertus Schwartz Vocational College, which is based in Soest in North Rhine-Westphalia.

Learning fields (LF) at the Hubertus Schwartz Vocational College (subject area IHK and craft organizations)

  • LF 1: Help shape your own vocational training
  • LF 2: Classify the administration in the overall state structure
  • LF 3: Prepare goods procurement with computer support
  • LF 4: Conclude and fulfill contracts for the procurement of goods
  • LF 5: Help shape personnel processes in a goal-oriented manner
  • LF 6: Apply the legal basis for determining income in the public sector and calculate wages
  • LF 7: Record and document stocks and value streams in the double-entry bookkeeping system
  • LF 8: Create administrative services economically and offer them in a customer-oriented manner
  • LF 9: Carry out administrative procedures in a citizen-friendly manner
  • LF 10: Prepare, carry out and review legal interventions administratively
  • LF 11: Process tasks of the granting administration
  • LF 12: Provide public services in alternative legal forms
  • LF 13: Controlling and managing public services financially
  • LF 14: Classify government action in national and international economic contexts

Primarily legal subjects such as private , municipal and state law as well as budget law are taught. In the vocational school blocks, German , English , social studies , administrative action / administrative law , administrative business administration , accounting , word processing and possibly religion and sport are also taught.

Exams and grading

An intermediate examination (two written examinations of 60 minutes each) takes place in the middle of the second year of training . The intermediate exam can happen to contain two of three exam areas:

  • Examination area I: Training company, work organization and office management processes
  • Examination area II: budgeting and procurement
  • Examination area III: Economics and Social Studies

The grading at the vocational schools is based on the regular six-stage grading system from very good to unsatisfactory. A modified form of the 16-level high school point system is used at the study institutes. The difference is that a so-called “one plus” cannot be achieved, a “six plus” can be achieved. (Example: four points correspond to a good deficient: 5+, on the other hand a bad sufficient: 4− at grammar schools ) This varies, however, for the administrative schools / study institutes.

The training ends with a final exam lasting several days at the respective study institute. This consists of four written exams of 90 to 135 minutes each (depending on the subject) in law subjects and, if necessary, a commercial subject and a practical test (usually a role play of a subject in regulatory or social law) of around 40 minutes, including preparation. The training is deemed to be completed on the day of the practical test, provided that it is passed. An acquittal as in other professions is not necessary. An exception to this is the Free State of Bavaria, in which, according to the Bavarian Administrative School, the training is completed when the examination certificate is sent.

The final examination comprises the following examination areas:

After the education

After their training, administrative clerks are usually employed as office clerks in a department of the respective administration. Your remuneration is based on the collective agreements applicable to the authority ( collective agreement for the public service (TVöD), collective agreement for the public service of the federal states (TV-L) or the federal employee collective agreement (BAT)). They perform tasks of preparatory, sometimes also executive, administrative processing (office processing), roughly comparable to those of the middle civil servant career .

Possible uses of administrative clerks are:

Administrative clerks are not necessarily committed to work in the public service. The job of administrative clerk also includes commercial training content, depending on the subject. However, these are strongly adapted to the interests and characteristics of the federal, state and local government. The training in local government largely includes legal subjects, i.e. legal subjects such as administrative and local law, which cannot be compared with commercial training. Double entry bookkeeping is an elementary component of commercial training. This block is the municipalities on double-entry bookkeeping under the concept of art since the changeover of public budgets Doppik included. Until 2005, only cameralistic bookkeeping was used in public administration. In addition, the administrative clerk can receive further training such as B. graduate to business economist or specialist clerk .

Financial aspects

After completing vocational training, administrative clerks are taken on by some authorities for posts that are remunerated with pay group (EG) 3 (formerly BAT VIII), although the TVöD classifies employees with completed vocational training in pay groups 5 to 9a (comparable to the middle service or qualification level 2 for civil servants).

Depending on personal suitability and flexibility, the administrative clerk can move up to pay group 9a without having completed further training as an administrative specialist. In level 6 he can thus achieve a maximum basic wage of 3,975.66 euros.

Comparison with the middle civil service career

Comparison of the pay groups according to the TVöD with the pay groups according to the Federal Pay Regulations (BBesO):

With the TVöD the time and probation increases were abolished.

Promotion opportunities

After a minimum period of at least one, but mostly three years, an administrative clerk can apply for an advancement course (salaried employee course II) in his or her office or its division . If the clerk examination I or the final examination for administrative clerks was not completed with at least the overall grade “good”, participation in an admission procedure is necessary. However, further training in the salary course II (regardless of the grade with which the final examination was passed) is not possible with a fixed-term employment relationship. After the subsequent training in a study institute or an administration school, the graduates are also able to perform high-level professional activities (comparable: high-level civil service career ). Your new job title is: Administrative specialist . In addition, the regular promotion procedure to the civil service career of the higher administrative service can be completed, provided that the civil service requirements are met ( study at a university of applied sciences for public administration to become a graduate in public administration or Bachelor of Arts, degree in public management ).

See also

Specialist for media and information services

Administrative assistant in a similar apprenticeship in Austria

Individual evidence

  1. ↑ Ranking list of the training occupations of the Federal Institute for Vocational Education and Training (BIBB)

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